Archives Unit

As a trainee in the Directorate-General for the Presidency (DG PRES), you will be part of a DG, which has a crucial role in a wide spectrum of the European Parliament's (EP) activities. Our DG is involved in the legislative process from the very beginning, when the legislative initiatives are submitted to the EP, and throughout the process, during which our lawyer linguists ensure the quality of the legislative texts, accompanying members and committees in their work. We are in charge of the organisation and documentation of the plenary sessions, and also deal with the relations with other EU institutions and national parliaments.

Furthermore, our DG provides services to the members, regarding both administrative matters and their political activity, such as parliamentary questions to the other institutions. We are also at the service of citizens and the public, dealing with public access to documents and relations with interest representatives, and are responsible for the official mail of the President and the Secretary General. The EP's protocol service, dealing with, among other things, the reception of visiting dignitaries and delegations and the preparation of visits outside Parliament by the President and the main EP bodies, is also part of our DG.

The Archives Unit is responsible for the acquisition, storage, processing, and accessibility of the official documents of the institution. In order to achieve this, the work of the Archives Unit consists in the management and preservation of the Parliament’s official documents and other archival material dating back to 1952. The Unit supports the Members and administration in accessing historical records needed in their work.

It makes the archives publicly accessible and carries out promotional activities such as events and exhibitions. It assists researchers on the history of the Parliament and of European integration, and publishes historical studies based on the archives. It works closely with the Historical Archives of the European Union, in promoting use of the archives and the study of the history of the Parliament. The Unit is located in Luxembourg and the main working languages are French and English.

You will work as a communication assistant. Helping the valorisation team to deliver impactful communication related to the promotion of documentary and historical heritage conducted by the Archives Unit. Your tasks will include:

• Exhibition planning: help colleagues to identify potential communication needs for upcoming exhibitions;
• Drafting creative briefs identifying clearly the audience, the message and the channels to promote exhibitions;
• Copywriting: drafting short articles for the webpage of the archives unit and for communication with our partners network;
• Monitoring: analysing the social media coverage of our exhibitions;
• Carrying out research in the database of the Archives of the European Parliament (Clavis) and on the internet.

• You are able to communicate complex historical matters in a short, simple and familiar way;
• You are experienced in working with content management systems for web publishing (ideally, but not a must-have);
• You are experienced in working graphic production (ideally, but not a must-have);
• You are experienced in working in an advertising agency (ideally, but not a must-have);
• You are experienced in working in audio-visual production (ideally, but not a must-have);
• You are interested in the History of European integration and in conducting archival and bibliographic research;
• You have good communication skills, particularly in drafting texts for publications;
• You are able to work respecting the confidentiality rules related to archival documents;
• You have good organisational skills and a good sense of meeting deadlines;
• You have a very good command of English.