Conference Coordination Unit - Post A

The Directorate-General for Logistics and Interpretation for Conferences (DG LINC) provides the linguistic, technical and logistical support for the organization of the parliamentary meetings and conferences of EP Members and bodies. By supplying state-of-the-art conference facilities, including high-quality interpretation services and conference organization we contribute to facilitating the legislative process as well as helping to underpin the democratic legitimacy of the Institution.  

This makes DG LINC a very dynamic and collaborative place to work, offering various opportunities for connecting internally and with all those taking part in the legislative process.  If you like challenges and are customer-minded then DG LINC could be a great place for you to do a traineeship. 

The Conference Coordination Unit (CCU) of the Directorate General for Logistics and Interpretation for Conferences is responsible for the coordination of organisational, technical and logistical support to conferences and other events organised in Parliament’s premises, for exhibitions organised by Members of the European Parliament in Parliament’s premises, and for political groups’ meetings held outside the workplaces of the institution. The unit facilitates and structures transversal coordination between the organisers and the service providers, acting as a single point of contact.

Your main tasks will consist of:

• Assisting with events coordination, including tasks related to participants registration;
• Anticipating needs, setting priorities and meeting deadlines under the supervision of colleagues in the unit;
• Participating in preparatory meetings with event organisers and drafting minutes;
• Attending events and providing on-site logistical support;
• Contributing to document management tasks.

This traineeship will give you the opportunity to build on the knowledge you acquired during your studies and to familiarise yourself with the work of the European Parliament. Particular attention will be given to adapting your tasks to your background as much as possible, as well as providing you with opportunities to develop a better understanding of the institution.

• Enthusiastic about the European project and eager to learn and share knowledge;
• Organised, detail-oriented and able to manage multiple tasks;
• Comfortable working in a fast-paced European environment;
• A team player, flexible and ready to support colleagues when needed;
• Equipped with a problem-solving, solution-oriented mindset;
• In possession of a university degree (level 6 of EQF or higher) at least three months before the starting date of the traineeship;
• Possessing a background in communication and/or protocol (considered an asset);
• Demonstrating strong communication skills (both oral and written), with fluency in English and French.

The European Parliament is dedicated to fostering an inclusive and equitable workplace. We welcome all candidates, regardless of their geographical, racial or ethnic origin, political or religious beliefs, age, disability, gender identity, sexual orientation, socioeconomic background, civil status, or family situation.