Conference Coordination Unit - Post A

The Directorate-General for Logistics and Interpretation for Conferences (DG LINC) is the multilingual conference service hub of the European Parliament. Our mission is to enable the European Parliament to achieve its political objectives, in particular in core activities related to legislative, budgetary and scrutiny functions. DG LINC provides a professional and user-oriented organisational framework to meetings and conferences including linguistic, technical and logistical support to meetings. DG LINC helps Members of Parliament get their message across in all official languages, making the legislative process accessible to citizens. It enables Parliament to further reach out to citizens with the capacity to organise conferences and cultural events outside part-sessions in Parliament’s seat in Strasbourg.

This makes DG LINC a very dynamic and collaborative place to work, offering various opportunities for connecting internally and with all those taking part in the legislative process. If you like challenges and are customer-minded, then DG LINC could be a great place for you to do a traineeship.

The Conference Coordination Unit (CCU) of the Directorate General for Logistics and Interpretation for Conferences is responsible for the coordination of organisational, technical and logistical support to conferences and other events organised in Parliament’s premises, for exhibitions organised by Members of the European Parliament in Parliament’s premises, and for political groups’ meetings held outside the workplaces of the institution. The unit facilitates and structures transversal coordination between the organisers and the service providers, acting as a single point of contact.

Your main tasks will consist of:

• Assisting in events coordination, including tasks relating to registration of participants;
• Anticipating needs, defining priorities and meeting deadlines, with supervision from colleagues in the unit;
• Taking part in preparatory meetings with events’ organisers and drafting minutes;
• Attending events and providing on the spot overall logistical support;
• Contributing to document management-related tasks.

Thanks to this traineeship, you will have the opportunity to build on the knowledge acquired during your studies and to familiarise yourself with the activities of the European Parliament. Hence, careful attention will be brought to adapt your tasks to your background as far as possible, as well as to provide you with opportunities to develop a better understanding of the institution.

• You are enthusiastic about the European Project;
• You are eager to learn and to share knowledge;
• You have a good sense of communication (oral and written);
• You have a team spirit and are willing to work within a friendly and motivated team;
• You are flexible and prepared to help your colleagues no matter the task;
• Studies and/or background in the field of Communication and/or protocol would be a strong asset;
• Fluency in English and/or in French (oral and written) is needed.

The European Parliament is dedicated to fostering an inclusive and equitable workplace. We welcome all candidates, regardless of their geographical, racial or ethnic origin, political or religious beliefs, age, disability, gender identity, sexual orientation, socioeconomic background, civil status, or family situation.