Directorate for Document Management and Digital Workflows Development

As a trainee in the Directorate-General for the Presidency (DG PRES), you will be part of a DG, which has a crucial role in a wide spectrum of the European Parliament's (EP) activities. Our DG is involved in the legislative process from the very beginning, when the legislative initiatives are submitted to the EP, and throughout the process, during which our lawyer linguists ensure the quality of the legislative texts, accompanying members and committees in their work. 

We are in charge of the organisation and documentation of the plenary sessions, and also deal with the relations with other EU institutions. Furthermore, our DG provides services to the members, regarding both administrative matters and their political activity, such as parliamentary questions to the other institutions.

We are also at the service of citizens and the public, dealing with public access to documents and relations with interest representatives, are responsible for the archives of the European Parliament, and are responsible for the official mail of the President and the Secretary General. The EP's protocol service, dealing with, among other things, the reception of visiting dignitaries and delegations and the preparation of visits outside Parliament by the President and the main EP bodies, is also part of our DG.

The Directorate for Document Management and Digital Workflows Development manages activities of four units in the fields of archives, document management, official mail and classified information. Its mission is to gear the development and implementation of document management and to support the digital transformation of Parliament’ Secretariat general. Acting as a competency hub, it provides a pole of expertise and advice for information management and digitalisation processes in cooperation with other DG and services, thereby contributing to Parliament’s activities in respect of relevant rules and procedures. The staff of the Directorate is based in Brussels, Luxembourg and in Strasbourg.

As a trainee, you will provide support in the coordination activities of the whole Directorate at administrative level, contribute to horizontal administrative projects in the fields of document management, classified information and the digitalisation of work processes. You will also assist the Director in leading the implementation of the future IT system managing the Institution's documents, including in drafting administrative reports, data analysis, communication and training materials.

You have university level education on business and administration, information management and security, or any of the competences of the Directorate or equivalent work experience, with very good drafting skills especially in English and French.

A background and an interest in project management, communication, artificial intelligence, digitalisation process and IT would be a great asset.

You are motivated to work in a team involved in business support and development in a multicultural environment within a European Institution.

The European Parliament is dedicated to fostering an inclusive and equitable workplace. We welcome all candidates, regardless of their geographical, racial or ethnic origin, political or religious beliefs, age, disability, gender identity, sexual orientation, socioeconomic background, civil status, or family situation.