Directorate for External Liaison Offices - Post A: Administrative support

The Directorate-General for Parliamentary Democracy Partnerships (DG PART) is tasked with fostering cooperation with national parliaments as well as coordinating the efforts made by Parliament liaison offices and representations outside of the European Union with the objective to streamline actions aimed at promoting and upholding parliamentary democracy in Europe and beyond.

The Directorate for External Liaison Offices brings together the Parliament's representation functions in third countries and international organisations, as well as the European Union Visitors’ Programme (EUVP). It encompasses the UK Liaison Office in London, the Congressional Liaison Office in Washington DC, and staff representations at the United Nations in New York, the Association of Southeast Asian Nations (ASEAN) in Jakarta, and the African Union’s Secretariat in Addis Ababa. It also includes the Parliament’s presence in Kyiv (Ukraine), in Moldova (covering the Eastern Partnership region), in Albania (covering the Western Balkans region), and in Panama (covering the Latin America and Caribbean region).

The overarching mission of the Directorate for External Liaison Offices is to act as a diplomatic vehicle, reinforcing the European Parliament’s role in parliamentary diplomacy across the globe.

The trainee will support the staff of the Directorate in carrying out their duties, with tasks including, but not limited to:

• Assisting in the organisation of meetings, activities, and events for the Directorate;
• Attending and reporting on committee and delegation meetings, as well as other internal or external meetings relevant to the Directorate’s work;
• Coordinating, when necessary, the Director’s agenda;
• Liaising and cooperating with internal and external stakeholders;
• Contributing to the preparation of written materials, such as speeches, presentations, briefings, letters, and notes;
• Supporting communication activities, including social media outreach;
• Providing operational support as needed.

The trainee may also be involved in horizontal tasks in collaboration with other entities within the Directorate-General.

To contribute effectively, the trainee is expected to quickly develop a solid understanding of the European Parliament’s structure and functioning, especially in relation to partnership development. This will involve interaction with other Units within DG PART and with other Directorates-General.

Given that both the Directorate and the Directorate-General are relatively new, some practical and administrative tasks may also be required.

The successful candidate will hold at least a Bachelor's (or Master’s) degree in a field relevant to the work of the Directorate and should demonstrate the following competencies:

• Ability to work both independently and collaboratively within a team;
• Excellent drafting skills in English (knowledge of French would be an asset);
• Strong communication skills, with the ability to engage effectively and tactfully with stakeholders both within and outside the European Parliament;
• Good situational judgment and professional discretion;
• Strong organisational skills, a proactive attitude, and the ability to meet deadlines consistently.

The European Parliament is dedicated to fostering an inclusive and equitable workplace. We welcome all candidates, regardless of their geographical, racial or ethnic origin, political or religious beliefs, age, disability, gender identity, sexual orientation, socioeconomic background, civil status, or family situation.