Conference Coordination Unit - Post B

The Directorate-General for Logistics and Interpretation for Conferences (DG LINC) provides the linguistic, technical and logistical support for the organisation of the parliamentary meetings and conferences of EP Members and bodies. By supplying state-of-the-art conference facilities, including high-quality interpretation services and conference organisation, we contribute to facilitating the legislative process as well as helping to underpin the democratic legitimacy of the Institution.

This makes DG LINC a very dynamic and collaborative place to work, offering various opportunities for connecting internally and with all those taking part in the legislative process. If you like challenges and are customer-minded, then DG LINC could be a great place for you to do a traineeship.

The Conference Coordination Unit (CCU) of the Directorate-General for Logistics and Interpretation for Conferences (DG LINC) is responsible for the coordination of organisational, technical and logistical support to conferences and other events organised in Parliament’s premises, for exhibitions organised by Members of the European Parliament on Parliament’s premises, and for political groups’ meetings held outside the workplaces of the institution.

The unit facilitates and structures transversal coordination between the organisers and the service providers, acting as a single point of contact.

• Assisting with event coordination tasks, including participant registration and reporting;
• Supporting the logistics relating to Members’ exhibitions;
• Anticipating needs, defining priorities and meeting deadlines, with supervision from colleagues in the unit;
• Taking part in preparatory meetings with event organisers and drafting minutes;
• Attending events and providing on-the-spot overall logistical support;
• Contributing to document management-related tasks.

Thanks to this traineeship, you will have the opportunity to build on the knowledge acquired during your studies and to familiarise yourself with the activities of the European Parliament. Hence, careful attention will be brought to adapt your tasks to your background as far as possible, as well as to provide you with opportunities to develop a better understanding of the institution.

You:

• Are a firm believer in the European Project;
• Are eager to learn and to share your knowledge;
• Are a good communicator (oral and written);
• Contribute to a great team spirit and are happy to work in a friendly and motivated team;
• Are flexible and prepared to help your colleagues no matter the task.

Studies and/or background in the field of communication and/or protocol would be a strong asset.

The European Parliament is dedicated to fostering an inclusive and equitable workplace. We welcome all candidates, regardless of their geographical, racial or ethnic origin, political or religious beliefs, age, disability, gender identity, sexual orientation, socioeconomic background, civil status, or family situation.