Unit for Reception and Referral of Official Documents

As a trainee in the Directorate-General for the Presidency (DG PRES), you will be part of a DG, which has a crucial role in a wide spectrum of the European Parliament's (EP) activities. Our DG is involved in the legislative process from the very beginning, when the legislative initiatives are submitted to the EP, and throughout the process, during which our lawyer linguists ensure the quality of the legislative texts, accompanying members and committees in their work. 

We are in charge of the organisation and documentation of the plenary sessions, and also deal with the relations with other EU institutions. Furthermore, our DG provides services to the members, regarding both administrative matters and their political activity, such as parliamentary questions to the other institutions.

We are also at the service of citizens and the public, dealing with public access to documents and relations with interest representatives, are responsible for the archives of the European Parliament, and are responsible for the official mail of the President and the Secretary General. The EP's protocol service, dealing with, among other things, the reception of visiting dignitaries and delegations and the preparation of visits outside Parliament by the President and the main EP bodies, is also part of our DG.

Our Unit belongs to the Directorate for the Plenary, responsible for preparing, organising, running and following-up plenary sessions.

The Unit for Reception and Referral of Official Documents is dealing with the reception, registration and analysis of documents of legislative and budgetary nature transmitted to Parliament by other EU institutions, in order to refer them to the responsible parliamentary committees. We prepare the corresponding plenary announcements as well. Therefore, we are in constant contact with other institutions and Parliament's committees, but also with a large number of services across the EP. The implementation of changes to Parliament's rules on referrals and questions of competence has further increased the Unit's in House cooperation and interaction.

• We are also involved in the reception of documents of non-legislative nature. In particular, we are responsible for handling petitions received from citizens and send them to the committee responsible for petitions;
• We manage the Legislative Observatory, a portal providing information on parliamentary procedures and the EU decision-making process;
• We are a multicultural and nice team who is ready to share knowledge and experience(s) to offer you an interesting and useful traineeship.

You will help with the Unit's daily tasks and have the possibility to learn about all the activities within our remit. This means that:

• You will analyse legislative and non-legislative documents and propose to which committee(s) to refer them;
• You will read petitions submitted by citizens and help register them;
• You will follow the work of the Committee on Petitions from the Unit's perspective;
• You will analyse the summaries of documents in Oeil (Legislative Observatory) and contribute to their further development;
• You will be associated to the Unit's cooperation inside and outside Parliament;
• You will handle our work tools and participate to our team exchanges - your ideas will be most welcome!
• You will be able to see how DG PRES and the Directorate for the Plenary work, exchange with other trainees, and learn about the legislative process and the EP in general.

We are looking for an open-minded and very motivated person, who:

• Is happy to work hard, willing to learn and be part of a multicultural team in a fast changing environment;
• Is not required to have an academic background in Law, but has a multidisciplinary approach and very good analytical and judgment skills;
• Is interested in the EU legislative process, the functioning of the European Parliament and EU affairs in general;
• Is passionate about the EU and Parliament activities;
• Has very good drafting skills and very good knowledge of English (any other language skills are an asset);
• Has very good IT knowledge.

The European Parliament is dedicated to fostering an inclusive and equitable workplace. We welcome all candidates, regardless of their geographical, racial or ethnic origin, political or religious beliefs, age, disability, gender identity, sexual orientation, socioeconomic background, civil status, or family situation.