Secretariat of the Bureau and the Quaestors - Article 17 TFEU Secretariat

The Secretariat of the Bureau and the Quaestors is responsible for preparing and following up on the meetings of these two governing bodies, in close cooperation with the Cabinets of the President and the Secretary-General, as well as all other relevant Directorate-Generals and Services.

The main tasks of the Secretariat include drafting chair notes, technical notes, minutes, draft decisions, follow-up letters and draft Notices to Members related to items dealt with and decisions made by these bodies. The team ensures the distribution and processing of all necessary documents to attendees prior to the meetings. The Secretariat is also responsible for the preparation of the meetings of all working groups of the Bureau as well as ad-hoc working groups.

Within the Secretariat, a team of three people is tasked with closely assisting the activity of the Vice-President responsible for Parliament's dialogue with churches, religious and philosophical organisations, as foreseen under Article 17 of the Treaty on the Functioning of the EU (TFEU). Our activity includes the organisation of regular dialogue activities, such as meetings between the Vice-President and Article 17 organisations, as well as seminars on EU policies where representatives of Article 17 partner organisations engage in dialogue with Members and other EU institutional actors. Other activities may include book presentations by authors on topics related to religion, philosophy and public policy.

The trainee will be involved in all aspects of preparing seminars and all other activities, including day-to-day administration related to Article 17 TFEU.

He or she will be tasked with preparing short briefings and research studies on topics related to Article 17. When organising seminars, he or she will also work with various EP services (including the Protocol Service) to arrange logistics and with Article 17 partners in order to prepare the organisation of the event. All activities will be implemented under the supervision of the Article 17 coordinator.

On the day of the seminars, the trainee will also be part of the welcoming team responsible for the accreditation of external guests, including high-level guests. He or she will also assist in preparing materials for the events, such as chair notes and speakers' biographies.

The trainee could also provide horizontal assistance to the Unit for the day-to-day management of issues falling within the Bureau and Quaestors’ remit.

The selected candidate should be interested in the work of the European Parliament and of its governing bodies (in particular the Bureau and the Quaestors) and be very respectful, sensitive and open to cultural and religious diversity.

He or she should be particularly discreet, detail-oriented and prompt in organising and participating in public events and liaising with a wide variety of partner stakeholders. He or she should also be familiar and interested in issues relevant to the Article 17 dialogue, such as religion, philosophy and ethics, and their intersection with EU policy.

The selected candidate must demonstrate strong researching, summarising and writing skills. Strong IT, web and communication skills are desirable, as well as an ability to take initiative in designing and producing communication materials.

Fluency in English is required. Knowledge of other official languages, as well as a legal, political or social sciences background would be an asset.