Conference Ushers Unit - Post B

The Directorate-General for Logistics and Interpretation for Conferences (DG LINC) is the multilingual conference service hub of the European Parliament. Our mission is to enable the European Parliament to achieve its political objectives by providing linguistic, technical and logistical support to meetings and conferences. Our services support the democratic legitimacy of the Institution by helping the Members of Parliament get their message across in any of the official languages. We thus enable the legislative process and make it accessible to the citizens of Europe. This makes DG LINC a very dynamic, collaborative, and unique place of work, with opportunities for connecting with different actors across the Parliament. If you like challenges and are customer-minded then DG LINC could be a great place for you to do a traineeship. 

The Conference Ushers Unit (CUU) is in charge to provide the necessary logistical and protocol support for the organisation of meetings, conferences, events and official visits at the European Parliament. It is a friendly and diverse team of 67 colleagues working in the political and multicultural environment. The Conference Ushers Unit has a recognisable image and is renowned for its professionalism. The Unit is very highly regarded within the Parliament, thanks to its experience, teamwork, service culture and solution-oriented approach.

Your main tasks will consist of:

• Assisting the team coordinators in the daily management of organisational tasks of the service;
• Supporting projects by attending meetings and contributing to project documentation: drafting minutes, analysing data, consolidating results, generating information graphics;
• Supporting meeting and conference preparation by attending meetings, drafting minutes, interfacing with other services;
• Helping with on-site activities on the day of meetings and conferences;
• Contributing to some internal communication activities;
• Contributing to certain logistical tasks and in general, supporting the unit in its mission of servicing meetings and conferences.

The traineeship should give you the opportunity to build on the knowledge acquired during your studies and to familiarise yourself with the activities of the European Parliament. Careful attention will be brought to provide you with opportunities to develop an understanding of the Institution.

• You are enthusiastic about the European Parliament;
• You are proactive with a positive ‘can do’ attitude;
• You are eager to learn and find solutions;
• You have a team spirit and enjoy helping out colleagues;
• You have a good command of English and French.