Travel Management Unit

The Directorate-General for Finance, hereinafter DG FINS, is responsible for Parliament’s budgetary and financial management. Based in both Luxembourg and Brussels, it draws up Parliament's budget, keeps Parliament’s accounts and prepares its financial statements, manages Members' allowances and entitlements, and finances Parliament’s political groups, as well as political parties and foundations at European level. DG FINS consists of three Directorates, 17 Units and the Central Secretariat. DG FINS plays a key and varied role in Parliament’s administration and is a trusted interlocutor for Members and political authorities. Joining DG FINS as a trainee will certainly boost your career. We value diversity, promote equal opportunities, and foster inclusion. 

The Travel Management Unit is one of the four units within Directorate C (Political Structures Financing and Resources) and is responsible for facilitating the travel experience of different travellers (e.g. the Members of the European Parliament, staff members and guests). Our unit incorporates two services, the Contract Implementation Service and the Group Travel and Events Service. The Contract Implementation Service supervises the proper implementation of the contract with the external travel agency and negotiates agreements with airlines and train companies. The Group Travel and Events Service assists both organising services as well as the travel agency with events in the three working places and destinations all over the world.  

As trainee in our Unit, you will gain a board overview about travel related services within the European Parliament. You will be able to assist the Head of Unit, the team Coordinators and the individual team members in a variety of tasks related to the mission of our unit such as:  

• Interacting with the agents of the travel agency and organising services to facilitate various group bookings, including the chartered Eurostar train;
• With the help of the team, advising and assisting travellers and stakeholders in the organization of individual trips and events, including financial aspects;
• Monitoring communications for both teams, flagging issues and taking action if necessary;
• Performing controls of bookings done by the travel agency (with the booking tool AMADEUS);
• Gathering, analysing and summarising information and data (e.g. compiling and updating statistics, analysing contract clauses);
• Preparing and assisting in meetings (booking meeting rooms, sending invitations, taking notes);
• Drafting reports and notes to various files;
• Providing support with questions regarding contract implementation;
• Helping to improve the procedures in place.

The successful candidate should

• Have good linguistic and communication skills in English. French, German or other European languages would be an asset;
• Have a good knowledge of Excel and other Microsoft Office applications;
• Be flexible and precise;
• Have good organisational skills;
• Have a high sense of responsibility and discretion;
• Be client- and service-oriented;
• Be capable of working both independently and as part of a team;
• Have an interest, knowledge or experience in the field of business travel would be an asset (and especially an experience with Amadeus or another GDS).