Conference Coordination Unit - Post A

The Directorate-General for Logistics and Interpretation for Conferences (DG LINC) is the multilingual conference service hub of the European Parliament. Our mission is to enable the European Parliament to achieve its political objectives by providing linguistic, technical and logistical support to meetings and conferences. Our services support the democratic legitimacy of the Institution by helping the Members of Parliament get their message across in any of the official languages. We thus enable the legislative process and make it accessible to the citizens of Europe. This makes DG LINC a very dynamic, collaborative, and unique place of work, with opportunities for connecting with different actors across the Parliament. If you like challenges and are customer-minded then DG LINC could be a great place for you to do a traineeship. 

The Conference Coordination Unit (CCU) of the Directorate General for Logistics and Interpretation for Conferences (DG LINC) is responsible for the coordination of organisational, technical and logistical support to conferences and other events organised in Parliament’s premises, for exhibitions organised by Members of the European Parliament in Parliament’s premises, and for political groups’ meetings held outside the workplaces of the institution. The unit facilitates and structures transversal coordination between the organisers and the service providers, acting as a single point of contact.

Your main tasks will consist of:

• Assisting in events coordination, including tasks relating to registration of participants;
• Supporting of logistics relating to Members’ exhibitions;
• Anticipating needs, defining priorities and meeting deadlines, with supervision from colleagues in the unit;
• Taking part in preparatory meetings with events’ organisers,  and drafting minutes;
• Attending events and providing on the spot overall logistical support;
• Dealing with registration and reporting;
• Contributing to some document management-related tasks.

Thanks to this traineeship, you will have the opportunity to build on the knowledge acquired during your studies and to familiarise yourself with the activities of the European Parliament. Hence, careful attention will be brought to adapt your tasks to your background as much as possible, as well as to provide you with opportunities to develop a better understanding of the institution.

• You are a firm believer in the European Project;
• You are eager to learn and to share your knowledge;
• You are a good communicator (oral and written);
• You contribute to a great team spirit and are happy to work in a friendly and motivated team;
• You are flexible and prepared to help your colleagues no matter the task;
• Studies and/or background in the field of Communication and/or protocol would be a strong asset;
• We need you to be fluent in English and/or in French (oral and written).