Document Management Unit

As a trainee in the Directorate-General for the Presidency (DG PRES), you will be part of a DG, which has a crucial role in a wide spectrum of the European Parliament's (EP) activities. Our DG is involved in the legislative process from the very beginning, when the legislative initiatives are submitted to the EP, and throughout the process, during which our lawyer linguists ensure the quality of the legislative texts, accompanying members and committees in their work. We are in charge of the organisation and documentation of the plenary sessions, and also deal with the relations with other EU institutions and national parliaments.

Furthermore, our DG provides services to the members, regarding both administrative matters and their political activity, such as parliamentary questions to the other institutions. We are also at the service of citizens and the public, dealing with public access to documents and relations with interest representatives, and are responsible for the official mail of the President and the Secretary General. The EP's protocol service, dealing with, among other things, the reception of visiting dignitaries and delegations and the preparation of visits outside Parliament by the President and the main EP bodies, is also part of our DG.

Within the Directorate General of the Presidency, the Document Management Unit (DMU) supports the European Parliament in the implementation of document management in the context of digital transformation. We are a small unit, which provides advice in this domain to other services of the European Parliament. Amongst other activities, we are currently preparing an ERMS (Electronic Records Management System) which will be used by the whole Institution.

The trainee will help us to prepare information and training material for the future rollout of an IT system managing the Institution's documents. We envisage the creation of material in paper, electronic, visual format and web pages. The trainee will also contribute on the other activities of the unit, carrying on communication or administrative-related tasks.

You have preferably a background and an interest in communication and/or administration and a very good knowledge of English and/or French. You are motivated to work in a unit where teamwork and individual work coexist. You are interested in knowing more on how the European Parliament administration works.