Access and Visitors Unit

The Directorate-General for Security and Safety’s (DG SAFE) mission is to ensure the safety of people and property within the European Parliament, in all three workplaces, including fire, panic and first aid prevention. It shall endeavour to minimise the existing level of security risk in order to provide a safe and serene working environment for the services of the Institution and its Members while allowing the European Parliament to maintain the openness and transparency that characterise it.

The Access and Visitors Unit performs six basic functions:

• Collection of identification data;
• Production of appropriate access passes for all users of the European Parliament’s buildings on the three sites;
• Zone management, including restricted areas;
• Management of access rights;
• Event management;
• Management of the team responsible for the European Parliament’s reception and accreditation services.

• Provide assistance in the planning, management, design and coordination of technical and administrative project files;
• Participation in the unit's steering committees and drafting of supporting documents;
• Administrative support in drafting and reviewing the presentation of the Unit and its activities on EPnet, SAFEnet, and/or ad hoc projects (brochures, newsletters, etc.);
• Assistance with drafting of notes and reports;
• Contribute to the creation of statistical reports on the unit's activities;
• Organise client satisfaction surveys, analysis and interpretation of results;
• Administrative support in processing accreditation requests, and managing the Unit's functional mailboxes;
• Assistance during events on European Parliament premises (e.g. badge distribution and accompanying of participants);
• Assistance in revising the Unit's standard forms and databases in different formats (Word, Excel, Pdf);
• Updating of access authorisation databases and contact lists of counterpart services in other EU institutions and bodies;
• Follow up other parliamentary activities and deepen the knowledge on the working of the European Parliament and the EU institutions.

We are looking for a dynamic and enthusiastic candidate willing to get involved in a plethora of tasks and having a pragmatic approach to solve problems quickly and efficiently.

A proficient level of French and/or English, the main working languages of the Directorate, is required. The knowledge of an additional official language is a plus.

The candidate should have excellent drafting and computer skills (Microsoft Office).