Finance Service - Visitors

As the voice of citizens, the European Parliament stands for European democracy. Directorate-General for Communication (DG COMM) amplifies its message of the Parliament to reach every corner of Europe. We help connect Members of Parliament to the people they represent, and we communicate what the Parliament is, what it does, and what it stands for. When Parliament speaks, we make sure it’s heard.

We are committed communication professionals coming from various professional and academic backgrounds.

Citizens are welcome to experience visits to the Parlamentarium, House of European History and Info Hub in Brussels, and both the Hemicycles in Brussels and Strasbourg. The visiting facilities are aimed at many target audiences, including families, young people and the educational sector. Different activities, such as the permanent exhibitions and role-play game cater to various interests, whether academic or self-inspired. The European Parliament aims to offer an unrivaled visitor experience among parliaments. As part of DG COMM, these activities are run by the Directorate for Visitors.

The Directorate for Visitors aims at making visitors’ experience and engagement with the European Parliament meaningful, memorable, and informative. We do so through clear and precise communication of Parliament’s core business, illustrated by examples of its impact on citizens’ daily lives. We strive to reserve a warm and inclusive welcome to each visitor, individually or part of a group, and strive to learn from our visitors through maximum possible interaction, in all our facilities. 

Working in the Directorate for Visitors – Finance Service, you will have the chance to know more about the European Parliament’s global offer for visitors in Brussels, Strasbourg and beyond.  You will support the Director’s team and the Finance Service across communication, administrative, financial and reporting activities, gaining exposure to both day-to-day coordination and cross-cutting management tasks.

Main responsibilities:

• Providing administrative support to the Director’s team and the Finance Service, including drafting minutes of meetings, preparing briefing materials and speaking points, and preparing feedback notes on conferences and events;
• Supporting the Finance Service in budgetary and financial matters, including collecting, consolidating and analyzing information from different Units and Services to support budget forecasts, financial monitoring and reporting;
• Supporting content monitoring, editorial follow-up and reporting for the Director’s team, including collecting and consolidating relevant information and preparing summaries, reports and presentations;
• Monitoring activities across the Directorate and facilitating internal coordination and information-sharing between Units and Services;
• Supporting internal communication activities, including supporting the preparation of  the Directorate for Visitors’ newsletter, updating the intranet and publishing the Directorate’s weekly news on the DG COMM intranet;
• Contributing to horizontal files and cross-cutting activities, including business continuity, performance monitoring and risk management, as well as supporting the preparation and follow-up of related reports and documentation.

This traineeship offers a unique opportunity to develop skills in financial management, administrative support and internal coordination within a dynamic and multicultural environment.

Being a trainee at the Directorate for Visitors is a valuable chance to see how the European Parliament works and see the systems and structures behind modern communications strategies. Applicants should have an interest in seeing the administrative and financial management of the Institution, as well as editorial and content coordination structures.

The following skills are requested:

• Organisational and planning skills;
• Analytical and numerical skills, including Excel;
• Strong written and interpersonal communication skills;
• Proactivity and ability to take initiative;
• Attention to detail and forward planning;
• Teamwork;
• Confidentiality and discretion.

You have obtained/will obtain a university degree (level 6 of EQF or higher) at least three months before the starting date of the traineeship.

The European Parliament is dedicated to fostering an inclusive and equitable workplace. We welcome all candidates, regardless of their geographical, racial or ethnic origin, political or religious beliefs, age, disability, gender identity, sexual orientation, socioeconomic background, civil status, or family situation.