Conference Ushers Unit - open also for vocational education qualification holders

The Directorate-General for Logistics and Interpretation for Conferences (DG LINC) is the multilingual conference service hub of the European Parliament. Our mission is to enable the European Parliament to achieve its political objectives, in particular in core activities related to legislative, budgetary and scrutiny functions. DG LINC provides a professional and user-oriented organisational framework to meetings and conferences including linguistic, technical and logistical support to meetings. DG LINC helps Members of Parliament get their message across in all official languages, making the legislative process accessible to citizens. It enables Parliament to further reach out to citizens with the capacity to organise conferences and cultural events outside part-sessions in Parliament’s seat in Strasbourg.

This makes DG LINC a very dynamic and collaborative place to work, offering various opportunities for connecting internally and with all those taking part in the legislative process. If you like challenges and are customer-minded, then DG LINC could be a great place for you to do a traineeship.

The Conference Ushers Unit (CUU) is responsible for providing the logistical and protocol support required for the organisation of meetings, conferences, events and official visits at the European Parliament.

The Unit is a friendly and diverse team of 67 colleagues working in a dynamic, political and multicultural environment. It has a strong and recognisable professional identity and is widely recognised for its high standards of professionalism.

The Conference Ushers Unit is highly regarded across the Parliament, thanks to its extensive experience, strong team spirit, service-oriented culture and solution-focused approach. These qualities enable the Unit to deliver reliable, efficient and high-quality support in a wide range of situations.

Your main tasks will consist in:

• Assisting the team coordinators in the daily management of organisational tasks of the service;
• Contributing to the smooth running of events, high-level conferences and public meetings taking place in the European Parliament;
• Supporting projects by attending meetings and contributing to project documentation: drafting minutes, analysing data, consolidating results, generating information graphics;
• Supporting meeting and conference preparation by attending meetings, drafting minutes, interfacing with other services. Helping with on-site activities on the day of meetings and conferences;
• Contributing to some internal communication activities;
• Contributing to certain logistical tasks and in general, supporting the unit in its mission of servicing meetings and conferences.

The traineeship should give you the opportunity to build on the knowledge acquired during your studies and to familiarise yourself with the activities of the European Parliament. Careful attention will be brought to provide you with opportunities to develop an understanding of the Institution.

• You are enthusiastic about doing a traineeship at the European Parliament;
• You have obtained a Vocational Education and Training qualification (EQF level 3, 4 or 5) or a University degree (level 6 of EQF or higher) at least three months before the starting date of the traineeship;
• You are proactive with a positive ‘can do’ attitude. You are eager to learn and find solutions;
• You have a team spirit and enjoy helping out colleagues;
• You have a good command of English and French.