Conference Coordination Unit - Post A

The Directorate-General for Logistics and Interpretation for Conferences (DG LINC) is the multilingual conference service hub of the European Parliament. Our mission is to enable the European Parliament to achieve its political objectives, in particular in core activities related to legislative, budgetary and scrutiny functions. DG LINC provides a professional and user-oriented organisational framework to meetings and conferences including linguistic, technical and logistical support to meetings. DG LINC helps Members of Parliament get their message across in all official languages, making the legislative process accessible to citizens. It enables Parliament to further reach out to citizens with the capacity to organise conferences and cultural events outside part-sessions in Parliament’s seat in Strasbourg.

This makes DG LINC a very dynamic and collaborative place to work, offering various opportunities for connecting internally and with all those taking part in the legislative process. If you like challenges and are customer-minded, then DG LINC could be a great place for you to do a traineeship.

The Conference Coordination Unit (CCU) of the Directorate General for Logistics and Interpretation for Conferences is responsible for the coordination of organisational, technical and logistical support to conferences and other events organised in Parliament’s premises, for exhibitions organised by Members of the European Parliament in Parliament’s premises and for political groups’ meetings held outside the workplaces of the institution. The unit facilitates and structures transversal coordination between the organisers and the service providers, acting as a single point of contact.

Your main tasks will include:

• Supporting the coordination and organisation of events, including participant registration and related logistical arrangements;
• Helping to anticipate operational needs, prioritise tasks and meet deadlines, in close cooperation with colleagues in the unit;
• Participating in preparatory meetings with event organisers and contributing to their follow-up, including drafting minutes;
• Attending events and providing on-site organisational and logistical support;
• Contributing to the day-to-day activities of the unit and supporting colleagues as required.

This traineeship will give you the opportunity to put into practice and further develop the knowledge and skills acquired during your studies, while gaining first-hand experience of the work of the European Parliament. As far as possible, tasks will be adapted to your background and interests, giving you the opportunity to develop your skills and gain a broader understanding of the institution and its activities.

• You have obtained/will obtain a university degree (level 6 of EQF or higher) at least three months before the starting date of the traineeship;
• Enthusiastic about the European project, curious and eager to lear;
• Well organised, attentive to detail and able to manage several tasks and priorities;
• Comfortable working in a dynamic and multicultural European environment;
• A team player who is flexible, proactive and ready to support colleagues when needed;
• Practical and solution-oriented, with good problem-solving skills;
• A communicator, both orally and in writing, with a good command of English and French;
• A background or interest in communication, event organisation and/or protocol would be considered an asset.

The European Parliament is dedicated to fostering an inclusive and equitable workplace. We welcome all candidates, regardless of their geographical, racial or ethnic origin, political or religious beliefs, age, disability, gender identity, sexual orientation, socioeconomic background, civil status, or family situation.